5 HR Software Tips to Minimize Time Wastage
Let’s speed things up a bit, shall we? If you’re still not adapting to new technology to streamline your business and save time, then you’re falling behind.
We couldn’t imagine our work lives without email. In the same way, HR software will reinvent HR processes to almost completely automate all aspects of administrative duties.
Does this mean your job is at stake?
Not at all! HR is a highly personal directive. So let’s free up more time for you to interact with your employees and less time on all the paperwork!
Here are five ways to do just that.
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Get Decent Payroll Software
Automating your payroll processes is the first thing you should do after reading this article.
Payroll software is aptly named. But there are many payroll systems out there that do so much more than just scheduling your payments!
Payroll software that possesses some of the newest features will save time on HR related admin and free up more time for HR to engage employees.
This is your objective; to employ your HR team in active employee engagement—not to expect them to do basic admin. The following admin tasks can be taken over by decent payroll software:
- Collection and management of employee’s personal information
- Paid and unpaid leave management
- Overtime management and calculation
When your HR team has more time for employees rather than paperwork, you’ll notice a huge difference in productivity and work morale.
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Obtain Quicker Feedback
Better communication results in smoother processes. Employee performance stats, personality tests, company surveys and customer feedback cards are valuable bits of information that ultimately help your company grow.
You need these stats fast if you want to get the most out of them. HR software can easily facilitate these data collection campaigns, arrange them quickly and deliver them to your HR team or higher management.
When feedback is seamless, growth happens faster. Stop wasting time with this HR process. As important as what feedback is, it’s not something you should be concerned about collecting—but rather something you should be concerned about acting upon.
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Execute Better Field Management
State of the art HR software will always include field management as a feature. By streamlining your field management you boost productivity and keep your customers happy.
If your current software doesn’t include field management processes, it’s probably time to upgrade. Look at the following benefits to including better software in your HR arsenal:
- Automated scheduling
- Communication between various field links (like sales staff, production staff, management, logistics, dispatch, etc)
- Stock and equipment management
- Client management
To get the most out of your HR software, dedicate time to understanding and implementing field management systems. The time saving results will be noticeable before long.
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Accommodate Multiple Employee Types
One of the things you waste most of your time on in HR is managing multiple types of employees in respectively different ways.
This no longer needs to be the case. Current HR software lets you manage payroll, filed management and data collection for all employees; whether they are:
- Permanent staff
- Temp staff
- Contractors
- Freelancers
For example: Imagine being able to pay all of your employees in one process, despite the fact that each one gets paid in a different way. PayPal payments, bank transfers and escrow accounts—all with one mouse click.
Now stop imagining and go experience these benefits for yourself!
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Go Mobile
One of best ways to fast-track your HR processes is to make them all accessible on your mobile device. HR software apps allow you to access all features without having to be at the office or in front of your PC.
Conventional companies may not need this feature as much, but with remote teams becoming a more common way to work, mobile HR management is certainly the future.
If a mobile feature isn’t included in HR software, you can comfortably consider that software to be outdated. All applications that are worth mentioning can and should be compatible with Android and/or iOS.
Mobile HR software also allows you to:
- Manage your team better—both individually and collectively
- Make unscheduled payments at any time and from anywhere
- Handle unexpected HR issues remotely
Adapt Slowly to New Features
We’ve looked at five different ways to save time with HR software. If all of them are foreign to you and your HR department, it’s best to integrate these new systems one at a time rather than all at once.
You may be a company that doesn’t even use HR software at all. But growth and development will eventually push any successful company to adapt to new methods and save time.
So the question then is: Where do I start?
- Begin with automating your payroll. Adopt a quality payroll software package and learn how diversely it can manage several of your processes.
- Then move on to collecting valuable company data in order to formulate a growth strategy for your staff and your company.
- Once you’re comfortable with that, start implementing (and diversifying) your field management.
- End off with better access to all these features. Go mobile and adapt all your processes to all workers; including freelancers and contractors.
HR Software to the Rescue
It would seem that artificial intelligence has been kind to the human resources industry. There are a lot of jobs that can be done by programs & algorithms, leaving the personal employee engagement to you and your HR department.
The point of this technology is to save time, increase productivity & growth, and increase profits. HR is a key component to running a company. Streamlining these processes through HR software will have multiple positive effects on your employees and your company in general.
HR technology is allowing for a more personalized workspace. By taking the mundane tasks away from our HR departments, we are enabling them to do what they were meant to do in the first place: keep employees happy and help them grow within the company.
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